• General Information
• Proctor Request Form
• Important Reminders
• Examination Feedback Form
  

GENERAL INFORMATION

Most 12-week online courses require a single, comprehensive (final) examination; 16-week online e-mail courses require both a midterm and final. The final examination typically counts for at least 50 percent of your grade in a Thomas Edison State College online course. Your average on written assignments, individual and group activities, class discussions, etc., accounts for the remainder of your grade. (Note: These weights vary from course to course. Please consult the "Grading and Evaluation" section of the online Course Syllabus.)

To earn credit for a 12-week online course, you must pass the final exam. You must complete all assignments and the exam by the last day of the semester.

You are required to submit a "Proctor Request Form" (see the Information area of the course Web site under Administrative Forms) by the end of the first week of the semester so that the Office of Test Administration (OTA) knows where to mail your exams. You must submit this form at the beginning of each new semester for each course in which you are enrolled. Even if you are using the same proctor as in previous semesters, you must submit the form at the start of the new semester. Otherwise, your exam will not be mailed out. You will receive written notification when your proctor has been approved. If you are late in sending in the "Proctor Request Form," the mailing of your exam will also be late.

Proctors will not be aware of your semester deadlines, so make sure you complete your exam by the last day of the semester. If you cannot take a scheduled examination—or if you have filed for a course extension—you must notify your proctor and OTA immediately. Proctors are required to return your exam to the College within one week of a scheduled exam date if it has not been administered.

Exams usually have a time limit of two to three hours. They may contain objective questions, short essay questions, long essay questions, or a combination of the three. If you want clarification about what will be covered on the course exam, contact your mentor and check your online syllabus. Make sure you are ready to complete the test on the day of the administration because once the exam seal is broken, you will be graded on the work completed. It is not possible to retake an examination. Please be sure to review the exam cover carefully before you break the exam seal to verify that you have the correct test for the course in which you are enrolled.

All exams are closed-book and closed-notes unless otherwise stated in your Course Syllabus and on the cover of the examination booklet. If you are found using unauthorized materials during the administration, your exam will be confiscated, and you will recieve an "F" on the test.

Finally, any attempt to copy or remove from the test site information contained in the test booklet will result in a failing test grade and possible action by the College's Ethics Committee.

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PROCTOR REQUEST FORM

Complete and submit your "Proctor Request Form" electronically, using the link provided in your course Web site (see Administrative Forms in the Information area of the course Web site). Be sure to fill in all required fields.

Select your state or country and your base (test site) from the drop-down list boxes under Method 1 of the form, and provide your proctor's name, rank or title, and e-mail address. If your test site is not listed, choose Method 2, and provide the name, rank or title, and e-mail address of your proctor. The proctor may be a Test Control Officer (TCO), Education Services Officer (ESO), or base or unit commander.

Please be accurate in submitting all contact information. Incorrect contact information can lead to serious delays in taking your exam and in completing your final grade report.

Once we have your "Proctor Request Form," your exam will be mailed from Thomas Edison State College two weeks before the official test week. Contact your proctor the week before the official test week to confirm delivery of the test and to reserve a seat at your education center on your specified test date. You must complete all assignments and the exam by the last day of the semester unless you have been granted an official course extension.

If you are deployed and want to continue with your course at your new location, please submit the "Proctor Request Form" in the same way as described above. Students who are deployed are eligible for course extensions if they complete a "Request for Extension" form and provide a copy of their deployment orders. If you are deployed but opt to wait until your return to finish the course, simply notify your base proctor that you will be taking the test when you return. This is possible only if you have received an official course extension. No exams will be administered after the last day of the semester unless an official course extension has been granted.

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IMPORTANT REMINDERS

• If you do not submit a "Proctor Request Form" for each course in which you are enrolled, OTA will not know where you intend to take your exams. You must submit this information at the beginning of each new semester, even if you are using the same proctor as in previous semesters.



• If you are on extension, your exams will no longer be mailed out automatically by OTA. An official course extension means you have an additional semester in which to complete the course. OTA does not know when you plan to take your tests unless you notify them. You must call (609) 633-6353 two weeks before your desired test date to request that the exam be mailed out.
  

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EXAMINATION FEEDBACK FORM

At the time you take a proctored exam (pen-and-paper exam only), you will complete an "Examination Feedback Form," which the mentor will use to record your exam grade and write comments. You will receive the actual form from your proctor, but please read over the following instructions so you will know how to fill it out when you take your exams.

General Instructions
Address the "Examination Feedback Form" to yourself. You are required to provide the student information that is requested on both sides of the form and hand it in with your exam. This is a multisheet (NCR) form, so you will need to use a hard-point pen when printing the information on this form. Please print legibly. Do not separate or keep any of the copies. You will receive your copy of the form in the mail with your examination grade and comments from the mentor about your examination.

Your mentor will not make any comments directly on your examination, and you will not receive a copy of your graded examination. If you have questions that have not been answered in the "Examination Feedback Form," please contact your mentor directly. In the unusual event that you require a personal review of your answers, you may ask to review the exam at the DIAL office or to have your exam returned to your mentor, who can then review it and discuss it with you in greater detail.

To complete the sections of the "Examination Feedback Form":

1. Print your name.



2. Write your student ID number.



3. Fill in the course name and the complete course code (e.g., COS-101-OL111). If you can't remember the entire code, fill in as much as you can.



4. Write your mentor's name.



5. Check the semester and write the year that you started the course.



6. Check which exam you are taking.



7. Leave blank the spaces for mentor comments, the examination grade, and the final course grade.



8. Fill out the self-mailing panel on the back of the form. Print your name and address clearly. If you do not preaddress the mailer panel with your name and address, you will not receive your exam results.

QUICK JUMPS

Use the following links to go directly to the principal sections of the Handbook:

• Introduction
  
  
• Contacting Your Mentor
  
  
• Course Materials
  
  
• Doing the Work of the Course
  
  
• Preparing and Submitting Assignments
  
  
• Examinations and Proctors
  
  
• Online Discussions
  
  
• Extensions
  
  
• Academic Integrity
  
  
• Academic Standards